Archivists Round Table
 

NYART Repository Guide

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NALGH NARA - NE Region NJAB NJ  Historical Society NYC DEP NYC  Records & IS City Hall Library NYC Parks Dept.
NYC  Technical College NY County Clerk NY Geneal. & Biog. Society N-Y  Historical Society NY  Phil-harmonic NYPI NYPL - Archives NYPL - MSS  Division
NYPL  Performing Arts NYPL  Pforzheimer Collection NYPL - Schomburg Center NY State Archives NYS Ofc. Court Admin NY Stock Exchange NYU -   Archives NYU -   Medical Center
NYU -   Tamiment Labor NY Weill Cornell 92nd Street Y NS-LIJ  Health System

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National Archive of Lesbian & Gay History
Lesbian & Gay Community Services Center
208 West 13th Street
New York, NY, 10011
Phone: 212-620-7310
Fax: 212-924-2657
E-mail: rwandel@pipeline.com
Director: Richard Wandel
Staff: 8 PT vols.
Founded: 1988

Main subject areas: Lesbian, Gay, Bi-Sexual & Transgendered individuals and organizations.

Holdings: Papers, records, photographs, audio/video tapes; periodicals of various organizations and individual community members

Publications: Summary Guide to Current Holdings.

Restrictions: A few restrictions on some parts of the collection

Hours: Mon - Thurs, 6pm - 9pm

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National Archives and Records Administration - Northeast Region
201 Varick Street
New York, NY, 10014
Phone: 212-401-1620
Fax: 212-401-1638
E-mail: newyork.archives@nara.gov
Director: Nancy M. Shader
Staff: 10

Web address: http://www.archives.gov/northeast/nyc/new_york.html

Main subject areas: Government records; local history; federal government; immigration; geneaology; military history

Holdings: Permanently valuable records generated by Federal government agencies in New Jersey, New York and Puerto Rico. Holdings include U.S. District Courts; Court of Appeals 2nd Circuit; Immigration & Naturalization Service; Customs Service; Coast Guard; naval districts & shore establishments. NARA microfilm publications (Revolutionary War; Bureau of Refugees; Freedmen & Abandoned Lands; Dept. State).

Restrictions: Some records security classified, most not restricted

Hours: Mon/Wed/Friday 8-4:30; Tu & Thurs 8-8:00 and 1st Sat 8:30 to 4:00 microfilm only.

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The National Jewish Archive of Broadcasting
The Jewish Museum
1109 Fifth Avenue
New York, NY 10128
Phone: 212-423-3234
Fax: 212-423-3232
E-mail: aingall@thejm.org
Director: Andrew Ingall

Web address: www.thejewishmuseum.org

Main subject areas: American-Jewish studies, media studies, cultural studies Jewish history including the Holocaust

Holdings: Over 4,000 television and radio programs pertaining to the Jewish experience

Restrictions: Open to researchers by appointment

Hours: Selections available to the general public Sun-Thur, 12:00-5:30 in The Jewish Museum's Resource Center

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The New Jersey Historical Society
52 Park Place
Newark, NJ 07102
Phone: 973-596-8500
Fax: 973-596-6957
Email: library@jerseyhistory.org
Director: Chad Leinaweaver
Staff: 5

Web address: www.jerseyhistory.org

Main subject areas: Local history; New Jersey history from the colonial era through the 21st century; education; genealogy; medicine; military; religion; women's history.

Holdings: 2,600 linear feet of manuscript collections, 1,000 volumes of rare books, 2,000 maps, 100,000 photographs, ephemera, broadsides, pamphlets, and New Jersey newspapers.

Hours: Tues - Sat, 12-5

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New York City Department of Environmental Protection
DEP Office of Records and Archives Management
Phone: 212-679-4137
Fax: 212-679-6653
emailsqandil@dep.nyc.gov
Director: Ms. Samar Qandil
Staff: 5

Main subject areas: Water supply of the City of New York; environment; engineering

Holdings: Photographs, drawings, maps, contracts, correspondence, reports, models and books relating to the construction and maintenance of NY's water supply system, 1850s-present. Collection is partially catalogued.

Restrictions: All access subject to security review

Hours: By appointment only

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New York City Department of Records & Information Services
Commissioner: Brian G. Andersson
31 Chambers Street, Room 103
New York, NY, 10007
Phone: 212-788-8585 or 311
Fax: 212-788-8583
emailLGidlund@records.nyc.gov
Director: Kenneth R. Cobb
Staff: 17

Main subject areas: NYC History; local history; vital records

Holdings: NYC government records including Common Council (1670+); Mayors (1849+); Almshouse and other hospitals and social welfare agencies; Buildings; Parks; Criminal Court and District Attorney, (1684+); Vital Records (births, deaths, marriages). Records including tax assessment, court docket books, resolutions, minutes, accounts, petitions, correspondence, inquests, records of death, indictments, case files, genealogical records, architectural plans, photographs, sound recordings, moving images.

Publications: Guides to the collection

Restrictions: Some restrictions apply

Hours: Mon -Thurs, 9:30-4:30; Fri, 9 -1

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New York City Department of Records & Information Services
City Hall Library
31 Chambers Street, Room 112
New York, NY, 10007
Phone: 212-788-8590
Fax: 212-788-8589
emailpperkus@records.nyc.gov
Director: Kenneth R. Cobb
Staff: 17

Web Addresswww.nyc.gov/records

Main subject areas: New York City Government; New York City Politics; New York City History; New York City Geography.

Holdings: Formerly known as the Municipal Reference and Research Center, the City Hall Library is the depository for all official reports and studies published by New York City government and its agencies. Includes annual and special reports of City agencies; budgets and other financial materials; minutes and proceedings of City boards and legislative bodies. The library also has an extensive collection of clippings and pamphlets on New York City matters. Reports on comparative operations and finances of federal, state, and local government are also on file. Other collections available are biographies of city and state officials, Mayoral committees and commissions, New York City neighborhood files, New York City history, annotated New York City street name index, rules and regulations of New York City agencies, Civil Service collection, and the annual Civil List of current New York City employees.

Publications: Acquisitions List, monthly

Restrictions: Picture I.D. required to consult some materials. Wheel chair accessibility via Reade Street; best to telephone first.

Hours: 10 a.m. to 4 p.m., Monday to Friday. Closed on holidays.

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New York City Department of Parks & Recreation
See City of New York/Department of Parks & Recreation
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New York City Technical College, CUNY
Archives
300 Jay Street, Room A543
Brooklyn, NY, 11201
Phone: 718-260-5131
Fax: 718-260-5198
Director: Prof. Catherine Tyler Brody
Staff: 1
Founded: 1987

Main subject areas: education; student activities

Holdings: NYC Technical College and its predecessor institutions (including NY Trade School), its administration, faculty, staff, committees, students, student organizations and curricula. Holdings include non-current records of academic and administrative units on campus (catalogs, yearbooks, publications, correspondence, documents, minutes of meetings, memos, microfilm, photographs, posters, videotapes, audio tapes, also artifacts and regalia).

Restrictions: To be used on premises only

Hours: Mon - Fri, 9-5, by appointment only

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New York County Clerk
Division of Old Records
31 Chambers Street, Room 703
New York, NY 10007
Phone: 212-374-4376
Fax: 212-608-7543
Director: Joseph Van Nostrand
Staff: 4
Founded: 1980

Main subject areas: Vital records; local history; legal history; genealogy; NYC history

Holdings: NY State court records, mainly civil litigation, for Manhattan (1674-1910); state court naturalization records for Manhattan (1792-1924); Manhattan census records (1855, 1870, 1905, 1915, 1925); business records (1815-1920; divorce records (1784-1910).

Restrictions: Access to divorce records limited to those over 100 years old. Duplicating records from microfilm when available.

Hours: Tuesday & Thursday 9AM-1:30 PM and 2:30-5 PM. Other days by appointment.

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New York Genealogical and Biographical Society
Library
122 E. 58th Street, 4th Floor
New York, NY 10022
Phone: 212-755-8532
Fax: 212-754-4218
Email: library@nygbs.org
Staff: 2
Founded: 1869

Web Address: http://www.newyorkfamilyhistory.org

Main subject areas: Genealogy, local history, U.S. history, biography. Major focus is New York City and State, also New Jersey and New England.

Holdings: Books, periodicals, unpublished items (transcriptions of church/cemetery records, family Bible records, collections from professional genealogists) CD-ROMS, microfilm (federal & state census for NY, city directories, land records & probate records), Online access to ProQuest New York Times and Heritage Quest Online for members.

Publications: The New York Genealogical and Biographical Record (quarterly journal) & The NYG & B Newsletter (quarterly), some reprints & abstracts, Collections of the New York Genealogical and Biographical Society

Restrictions: Unrestricted access for members; non-members have partial access and are asked for a donation for daily use.

Hours: Tues-Sat 9:30-5

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New-York Historical Society Library
Manuscript Department
2 West 77th Street
New York, NY 10024
Phone: 212-873-3400, x265
Fax: 212-875-1591
Email: mssdept@nyhistory.org
Curator: Donna L. Davey
Staff: 4
Founded: 1804

Web Address: www.nyhistory.org

Main subject areas: NYC History; art, architecture, religion and church history, law, urban and rural life, domestic and international trade, slavery, Native Americans, entertainment, shipping, education, banking and finance, poetry and literature, trades and crafts, Americans abroad, politics, foreign affairs, medicine, manufacturing, military and naval history.

Holdings: The New-York Historical Society Library collections contain approximately 2 million manuscripts (approximately 7,000 linear feet) relating to the political, military, legal, cultural, mercantile, infrastructural, domestic, and social history of the United States in general, and New York City and New York State in particular. The bulk of the manuscript collections is from the 18th and 19th centuries, but includes important materials from the 17th century and a number of 20th and 21st century collections.

Publications: Arthur J. Breton. A Guide to the Manuscript Collections of the New-York Historical Society. Westport, Conn: Greenwood Press, 1972.

Restrictions: Researchers must register to use manuscript collections and provide a valid, traceable photo ID.

Hours: Tuesday-Saturday, 10:00 a.m. - 5:00 p.m. (subject to change). There are no Saturday hours from Memorial Day weekend through Labor Day weekend. No appointment necessary.

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New York Philharmonic
Archives
10 Lincoln Center Plaza
New York, NY, 10023
Phone: 212-875-5930
Fax: 212-875-5933
Director: Barbara Haws
Staff: 2 ft, 2 pt, 3 vols.
Founded: 1984

Web address: www.nyphilharmonic.org

Main subject areas: Music; entertainment; arts

Holdings: Records, tapes, photos of the New York Philharmonic, 1842 to present. Business records, audio tapes, photographs, scores (Mahler, Bernstein, Leinsdorf, Kostalanetz, et. al.).

Hours: Mon - Fri, 10-5

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NY Psychoanalytic Institute
A.A. Brill Library
Archives & Special Collections
247 East 82nd Street
New York, NY 10028
Phone: 212-879-6900
Fax: 212-879-0588
E-mail: archives@nypsa.org
Director: Nellie L. Thompson, Ph.D.
Staff: 1
Founded: 1981

Web address: http://www.psychoanalysis.org/arc.htm

Main subject areas: History of psychoanalysis; healthcare

Holdings: Paper of: The Society (1911-) and Institute (1931-); Joint activities of the society & Institute, A.A. Brill Library, the Treatment Center and the Kris Study Group. Special collections include 2,000 rare books, papers of prominent analysts (including Berta Bornstein, Mary O'Neil Hawkins, Fritz Wittels and Max Stern), oral history interviews, photographs, and memorabilia.

Restrictions: Researchers complete an application form

Hours: Mon - Thurs, 1-8:30, Fri, 1-4:30

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New York Public Library

NYPL - Archives
Fifth Avenue & 42nd Street
New York, NY, 10018
Phone: 212-930-0804
Fax: 212-302-4815
E-mail: jmoske@nypl.org
Director: Jim Moske
Staff: 1
Founded: 1985

Main subject areas: Libraries; History of the New York Public Library and its predecessor libraries.

Holdings: Administrative records of NYPL, Astor Library, Lenox Library, Tilden Trust and the free circulating libraries in Manhattan, the Bronx and Staten Island. Visual materials of library staff, activities and buildings .

Restrictions: Undergraduates must obtain letter from sponsoring professor

Hours: Tues-Weds, 11-5:45, Thurs-Sat, 10-5:45

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NYPL - Manuscripts and Archives Division
Humanities and Social Sciences Library, Room 324
Fifth Avenue & 42nd Street
New York NY 10018-2788
Phone: 212-930-0804
Fax: 212-302-4815
E-mail: mssref@nypl.org
Director: William Stingone
Staff: 12
Founded: 1914

Web address: www.nypl.org/research/chss/spe/rbk/mss.html

Main subject areas: New York City, literature, early Americana, social history, politics.

Holdings: Approximately 30,000 linear feet of archival material in over 3,000 collections, dating from cuneiform tablets to records of the current decade. Greatest strengths are papers of individuals, families and organizations, primarily from the NY region, documenting political economic and social history; literature and publishing; the American Civil War; gay and lesbian history and culture; and the history of the AIDS pandemic.

Restrictions: Undergraduates must obtain letter from sponsoring professor

Hours: Tues-Weds, 11-5:45, Thurs-Sat, 10-5:45

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NYPL for the Performing Arts
Billy Rose Theatre Collection
40 Lincoln Center Plaza
New York, NY, 10023-7498
Phone: 212-870-1688
E-mail: theatrediv@nypl.org
Director: Robert N. Taylor
Staff: 25
Founded: 1931

Main subject areas: Theater, motion pictures, radio, television, circus, magic (conjuring).

Holdings: Comprehensive collection devoted to the theatrical arts. Holdings document every type of performance including drama and musical theater, film, television, radio and popular entertainment (circus, magic vaudeville and puppetry). Materials include archival collections, photographs, clippings, scripts, books and periodicals.

Publications: Brochure

Restrictions: No photocopying of Cornell Room materials

Hours: Call

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NYPL - Carl H. Pforzheimer Collection of Shelley and His Circle
Room 319
Fifth Avenue and 42nd St.
New York, NY 10018-2788
Phone: 212-930-0717
Fax: 212-930-0096
email: pforzref@nypl.org
Director: Stephen S. Wagner
Staff: 3

Web address: http://www.nypl.org/research/chss/spe/rbk/pforz.html

Main subject areas: Literature; poetry; The English Romantic poets, and the political, social, and cultural contexts in which they lived and wrote

Holdings: Letters, diaries, literary manuscripts, and other items documenting the lives and times of the English Romantics, in particular Byron, Shelley, Mary Shelley, and her parents, William Godwin and Mary Wollstonecraft, as well as other writers of that era (ca. 1780-1840).

Restrictions: Undergraduates must obtain letter from sponsoring professor.

Hours: Tues. -Wed., 11-5:45; Thurs.-Sat., 10-5:45. Closed Sun. and Mon.

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NYPL - Schomburg Center for Research in Black Culture
515 Malcolm X Boulevard
New York, NY, 10037-1801
Phone: 212-491-2200
Fax: 212-491-6760
emailscgenref@nypl.org
Director: Howard Dodson
Founded: 1926

Web address: www.schomburgcenter.org

Main subject areas: African American, African Diasporian, African History & Culture.

Holdings: 3.5 million manuscripts; over 135,000 bound volumes, 110,000 microforms, 8,900 serials; 750,000 photographic images; 400 documentary films, over 3,000 reels of new footage, 4,000 videotapes, 20,000 sound recordings, and 5,000 spoken arts recordings, such as oral histories and speeches; over 10,000 items of applied art including pictorial works, masks, statuary, portraits, prints, lithographs, illustrations, and posters.

Publications: Dictionary catalog of the Schomburg Collection of Negro Literature & History; The Kaiser index to Black Resources, 1948-1986; Calendar of the manuscripts in the Schomburg Collection of Negro literature.

Restrictions: over 18 years of age to use special collections

Hours: Varies by division. Closed on Mondays

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NY State Archives
55 Hanson Place, Suite 724
Brooklyn, NY 11217
Phone: 718-923-4300
Fax: 718-923-4302
emailbparnes@mail.nysed.gov
Director: Brenda Parnes

Web address: www.archives.nysed.gov

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NY State Office of Court Administration
25 Beaver Street, 8th floor
New York, NY, 10004
Phone: 212-428-2881
Fax: 212-428-2880
Director: Sara A. Polirer

Web address: http://www.courts.state.ny.us/

Main subject areas: New York State Court Records (1665 - present).

Holdings: Information source for access to the records of the NYS court system. Includes location of court records, how to research, access policies, history. Courts of Claims, Appeals, County, Supreme, District, Town, Village, Family and Surrogate's.

Restrictions: Restricted as per NY State Statutes, variable - check with locality

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New York Stock Exchange, Inc.
20 Broad Street
New York, NY 10005
Phone: 212-656-2252
Fax: 212-656-5629
E-mail: swheeler@nyse.com
Director: Steven Wheeler
Staff: 3
Founded: 1980

Web address: nyse.com

Main subject areas: New York Stock Exchange, Wall Street, stocks, bonds, securities trading.

Holdings: Records of the New York Stock Exchange, its affiliates and subsidiary companies.

Restrictions: Some records closed to external research

Hours: Mon - Fri, 9-5, by appointment only

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New York University

NYU Archives
Bobst Library
70 Washington Square S.
New York, NY, 10012
Phone: 212-998-2646
Fax: 212-995-4070
email: Nancy.Cricco@nyu.edu
Director: Nancy M. Cricco
Staff: 10
Founded: 1977

Web address: http://www.nyu.edu/library/bobst/research/arch/

Main subject areas: Education; student activities; local history; History of New York University and Greenwich Village.

Holdings: 7,000 linear feet including: administrative records, manuscript collections, congressional papers, photos, audio and video tape, architectural drawings and ephemeraHoldings:

Publications: Online finding aids at: http://dlib.nyu.edu/divlib/bobst/archives/findingaids/archives.html

Restrictions: Administrative collections: 20 years from date of creation, minutes of Board of Trustees, 30 years.

Hours: Mon- Fri, 9:30-5:00

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NYU Medical Center
Archives
Ehrman Medical Library
550 First Avenue
New York, NY, 10016
Phone: 212-263-8280
Fax: 212-263-6534
E-mail: archives@med.nyu.edu
Director: Colleen Bradley-Sanders
Staff: 1
Founded: 1966

Web address: library.med.nyu.edu

Main subject areas: Medicine; healthcarel; History of NYU Medical Center, History of Bellevue Hospital , History of NYU School of Medicine.

Holdings: Records of Provost; medical center administration; director & administrators of the Hospital; deans & administrators of various schools, records from departments; and personal papers of NYU Physicians. Photographs of building, faculty, staff, operating theatres, patient wards.

Hours: 9-4, M-F

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NYU - Tamiment-Wagner Labor Archives
See Tamiment-Wagner Labor Archives
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New York Weill Cornell Medical Center Archives
1300 York Ave., #34
New York, NY, 10021-4805
Phone: 212-746-6072
Fax: 212-746-8279
E-mail: email-archives@med.cornell.edu
Director: James L Gehrlich
Staff: 2
Founded: 1972

Web address:http://www.med.cornell.edu/archives/

Main subject areas: Healthcare; medicine; nursing; history of medicine (NYC); nursing and women's history; histories of hospital management and medical education

Holdings: Archives of current and preceding institutions of NewYork Weill Cornell Medical Center (previously New York Hospital-Cornell Medical Center): New York Hospital (1771-1997), NewYork-Presbyterian Hospital (1997- ), Cornell University Medical College (1898-1998), Weill Medical College of Cornell University (1998- ); archives of certain NYC women's and children's hospitals; archives of Women's Medical Association of NYC (1902- )

Publications: An Introduction to the Medical Archives of the New York Hospital-Cornell Medical Center (1976).

Hours: Mon - Fri, 9-5, by appointment only

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92nd Street YM-YWHA
Library & Archives
1395 Lexington Avenue
New York, NY, 10128
Phone: 212-415-5544
Fax:
212-427-6119
email:
ssiegel@92y.org
Director: Steven W. Siegel
Staff:
2
Founded:
1979

websitehttp://www.92y.org/archives

Main subject areas: Social welfare; Jewish communal service; performing arts; women's history; summer camping; sports and recreation; adult education; children & youth; arts education.

Holdings: Records of the Young Men's Hebrew Assn. (1874-1945); Young Women's Hebrew Association (1902-1945); Young Men's & Young Women's Hebrew Association (1945-); Clara de Hirsch Home for Working Girls (1897-1962); Surprise Lake Camp (1902-).

Restrictions: Research visits by appointment preferred

Hours: Sun to Fri, by appointment

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North Shore-Long Island Jewish Health System
David S. Taylor Archives
155 Community Drive
Great Neck, NY 11021
Phone: 516-465-8109
Fax: 516-465-8086
email: dsokolow@nshs.edu
Director: Daniel Sokolow
Staff: 1
Founded: 1987

Main subject areas: Healthcare; medicine; Long Island; nursing; NYC History;

Holdings: History of North Shore-Long Island Jewish Health System and its member hospitals. Holdings include records of North Shore University Hospital and its predecessors, Long Island Jewish Hospital, North Shore University Hospital at Glen Cove, Hillside Hospital, and other members of the NS-LIJ system. Materials on academic and medical departments including Medicine, Ob-Gyn, Nursing; records of the Auxiliary, Board of Trustees, and mergers within the System. Oral history collection, video collection.

Restrictions: Some materials restricted

Hours: Mon-Thurs, 9-4, by appointment only

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